Email Archiving Facts 

Integrated Backup and Exchange Email Archiving Service  

Provides a Regulatory Compliant Email Archiving Solution Integrated with Safe and Secure Offsite Backup to Protect Your Valuable Information! 

NLS Backup Mail Archive delivers an Exchange email archiving solution that easily integrates with your current off-site backup solution to deliver regulatory compliance, improved Exchange performance, secure offsite storage, and message level restoration.  Integration of the email archiving and backup functionality needed for your Exchange server will guarantee that your valuable information is protected and available at all times.

What does NLS Backup Mail Archive do?

The two main forces driving the rapid growth of the email archiving industry are Exchange performance issues and the advent of email regulatory compliance requirements.  Our solution provides industry leading capability and flexibility in resolving both of these important issues at a very cost effective price. 

Our solution is an administrator driven product designed to selectively move or copy messages from Exchange mailboxes, PST files, and public folders to any storage device visible to the application via the network.  Management of this process is executed through an application interface that can be used to setup the schedule, search the indexed archives, define archive policies and view reports.  The NLS Backup Mail Archive solution assists companies with storage and compliance requirements while offering a flexible archiving architecture that does not require a SQL database or proprietary hardware.

The unmatched configuration flexibility allows the Exchange Administrator to manage resources, increase performance, exceed compliance requirements and securely backup the valuable information stored in Exchange all for a very competitive price.

Who Needs Email Archiving?

Every company with an Exchange server will eventually need an archiving product because Exchange servers are just not as efficient as they should be and because email storage requirements are growing faster than ever.  Having a fully featured email archiving product integrated with a world-class online data storage backup solution allows you to protect your valuable data while improving the performance of your Exchange server.

What NLS Backup Mail Archive Delivers…

Simple

• Easy 15 minute installation – The software is easily installed on your network and quickly configured for the mailboxes that are to be archived
   
• No SQL or backend database Required – Unlike most of the competition, the NLS Backup Mail Archive product does not require a separate database to be installed and maintained. Everything you need is provided by our software.
   
• No client installation required – No client software is needed for each mailbox or for each workstation. Our online data storage solution utilizes Outlook as the interface to the archived data so there is no additional software to learn or manage.
   
• No installation required on the Exchange server – Most Exchange servers are already pushing the limits of acceptable performance so the ability to install the archiving software somewhere other than the Exchange server is a huge performance advantage. The software can be installed directly onto the Exchange server if desired (e.g., SBS servers, etc.).
   
• No proprietary hardware – NLS Backup Mail Archive does not require any special or expensive additional hardware, it just uses the resources you have available.
   
• No Outlook plug-in – No need to install a cumbersome Outlook plug-in to confuse end-users, slow down performance, or increase management issues.
   
• Small resource footprint on Exchange server – The resource footprint on the Exchange server is very small and is limited to the email archiving product communication with the Exchange server.
   

Flexible

• Enforce retention policies at the user level – Industry leading flexibility in how email archiving is configured. NLS Backup Mail Archive allows you to determine which users will have their email archived, which archiving policy to use and how far back to go when setting up the initial policies. Archiving criteria includes sender, date, quota, age, size and much more.
   
• Archive all Exchange data stores including sticky notes etc. – Any of the additional Exchange information can be included as part of the archiving configuration.
   
• All content is stored in native format – All of the archived information is stored in the native Exchange format to maximize performance and the reduce complexity of the system. No need to purchase, install, configure, or maintain an additional SQL Server or proprietary database.
   
• Journaling allows all email to be archived – Unlike most competitors that require journaling of the Exchange Server email flow, journaling is an option. Having the option to utilize journaling on all users or only archiving selected mailboxes provides the flexibility you need to meet all of your end-user requirements.
   
• Advanced flexible scheduling available – Protect the performance of your network infrastructure by scheduling when the archiving process takes place. You control the archiving product instead of the archiving product controlling your environment.
   
• Supports or eliminates network stored PST files – For companies that store all of their Outlook PST files on their network, the NLS Backup Mail Archive solution provides an option to support or eliminate these PST files based on your requirements and not on limitations imposed by your email archiving solution.
   
• Can archive older data in addition to all new data – Unlike most of the competition which only archives email from the day the archiving product is installed and onwards, the NLS Backup Mail Archive solution will allow you to apply the archiving policies to all older files giving you immediate results in improved performance and reduced file sizes.
   
• Integrate with Active Directory groups – Delivers the flexibility needed to effectively manage larger systems by providing support for Active Directory Groups.
   

Competitive

• Cost effectiveness – Utilizing an email archiving solution as a monthly service reduces the out-of-pocket expense required to purchase an in-house archiving product and the on-going maintenance required to keep it running. You can easily implement archiving for just dollars per month per mailbox, all while receiving complete support and the latest software.
   

The NLS Backup Mail Archive service is delivered as a monthly service and billed based on the number of mailboxes in use by your organization. All mailboxes do not have to be archived so the billing is based only on the mailboxes actively being archived.

NLS Backup Mail Archive is an administrator driven solution the works in concert with our online data storage program and it is designed to selectively move or copy messages from Exchange mailboxes, PST files and public folders to any storage device visible to the application via the network. Management is executed through an application interface that can be used to setup the schedule, search the indexed archives and view reports. Our service assists companies with storage and compliance requirements while offering a flexible archiving architecture that does not require proprietary hardware or a SQL database.


Archiving Features 

• Archive data from Exchange mailboxes, public folders and PST files
   
• Archive from the Exchange Journal mailbox to meet compliance regulations
   
• Eliminate PST files by automating their discovery, identifying their owners and importing their data into the archives
   
• In addition to messages, archive contacts, calendar entries, notes, tasks and journal entries
   
• Customize archiving policies to specific mailboxes, entire Exchange servers or specific AD groups
   
• Archive messages based on quotas, sender, subject, date, age, location and size
   
• Replace original messages with plain text or HTML stubs

Compliance Features

• Archive for specific users/departments
   
• Archive specific content based on keywords
   
• Archive all incoming and outgoing messages from the Journal mailbox in native format
   
• Search archives for compliance, legal or HR requirements
   
• Generate manager search views that can be used, through a web interface, to search the archives of a group of users
   
• Maintain audit trails of all activity within the archive
   
• Enforce retentions on archived data so information is automatically purged after its “useful” life
   

Administrative Features

• Product management can be driven with an administrative console and through Powershell scripts
   
• Control users’ access to the archive
   
• Multi-threaded processing architecture for optimum performance
   
• Define process-scheduling windows based on flexible start and end times
   
• Move archived data to secondary storage for hierarchical storage management
   
• Optionally index all archived content for efficient searching of the data
   
• Copy search results from the archive into a mailbox, public folder or PST file
   
• Use the advanced reporting capability to test the results of an archiving policy prior to enforcing the policy
   

User Features   

• If given rights by the administrator, archive, restore, delete and search messages
   
• Use stubs left in the mailbox to access messages and attachments archived out of mailboxes and PST files
   
• Search archived messages based on sender, received date, archived date, keywords and attachments within the Outlook interface
   

Architecture 

• Application console to setup the archiving policies, view reports and search archives
   
• Does not require installation of any component on the Exchange server
   
• Compatible with Exchange versions 5.5, 2000, 2003 and 2007
   
• Compatible with Outlook 98 or higher
   

System Requirements

• Windows 2000 or higher
   
• Microsoft Internet Information Server 5.0 or higher
   
• NET framework version 1.1 or 2.0 (installed if not present)
   
• Approximately 35MB disk space